If your child is not going to be at school, please call or email the office at 719-234-5609 or aees-attendance@asd20.org and report the absence as soon as possible.
Student's Name
Grade
Teacher
Reason for absence
In accordance with Colorado state law, it is the obligation of every parent to ensure that every child under his or her care and supervision who has attained the age of six years, and is a registered student in Academy District 20, receives adequate education and attends school.
Students who arrive after 8:20 a.m. without a doctor’s note will be marked tardy—unexcused.
Families of students with repeated tardies or absences will be contacted to develop a support plan aimed at promoting consistent and timely attendance. Thank you for your partnership in helping all students start their day on time and ready to learn.
Illness and Events
Make-up work will be provided upon the student's return and is due one day for each day absent. For example, if a student misses school on Monday and receives their work on Tuesday, the assignments will be due Thursday at the start of school, giving the student one full day (Wednesday) to complete them.
How sick is too sick? Read the latest guidance from the Colorado Department of Public Health on our Health Services page.
Early Release
If you need to remove your child during school hours, you must come to the office to sign them out. The office will then call your child to meet you.
Prearranged Absences
If you know in advance that your child will be absent, please submit a Prearranged Absence Form. A copy will be given to your child's teacher so homework can be assigned. Please provide at least two days' notice before the absence.
It is the student's responsibility to check with each teacher to collect make-up work. If notified at least two full days before the absence, teachers may provide work in advance. Any work given before the absence is due the day the student returns to school.
Tardies
Students are expected to arrive by 8:15 a.m. If a student arrives after 8:20 a.m., they must report to the office to receive a tardy pass before being admitted to class.
Attendance Reports
Daily and quarterly attendance and tardy records are maintained and reported on the student report card.
Excused Absences
A student who is temporarily ill or injured or whose absence is approved by the administrator of the school of attendance on a prearranged basis. Prearranged absences shall be approved for appointments or circumstances that cannot be taken care of outside of school hours.
A student who is absent for an extended period due to physical, mental, or emotional disability.
A student who is pursuing a work-study program under the supervision of the school.
A student who is attending any school-sponsored activity or activities of an educational nature with advance approval by the administration.
If a student is in out-of-home placement, absences due to court appearances and participation in court-ordered activities shall be excused. The student’s assigned social worker shall verify the student’s absence was for a court appearance or court-ordered activity.
A student who is suspended or expelled.
Please provide doctor’s note when applicable.
Unexcused Absences
An unexcused absence is defined as an absence that is not covered by one of the foregoing exceptions. In accordance with law, the district may impose appropriate penalties that relate directly to classes missed while unexcused. Family vacations, even if pre-arranged, will be marked as unexcused.
Make-Up Work
Make-up work will be provided for any class in which a student has an excused absence, unless otherwise determined by the building administrator or if the absence is due to expulsion.
Teachers will not prepare assignments in advance of a planned absence but will ensure that missed work is saved for the student upon return.
It is the student’s and/or parent’s responsibility to collect make-up assignments once the student returns to school.
Students will be allowed one day to complete make-up work for each day of absence.
Suspension
Sometimes it is necessary to suspend a student from school to ensure the safety and welfare of that student and/or others. Parents and students will be informed promptly if such action is taken. The school is committed to maintaining a safe environment where all students can learn and thrive. Suspensions are considered carefully and are used when necessary to protect the school community. Student work will be provided for a suspension.
Expelled Students
Unless otherwise approved by the building administrator, make-up work will not be provided during a student’s expulsion. Instead, the district will offer alternative educational services in accordance with state law. The district will determine the amount of academic credit the student may receive for work completed in the alternative education program.
Attendance/Truancy
A habitual truant is a student age six and under age seventeen who has four total days of unexcused absences from school in any one month or ten total days of unexcused absences during any school year. Absences due to suspension or expulsion shall not be counted in the total of unexcused absences for purposes of defining a student as habitually truant. In accordance with law, the district may impose appropriate penalties that relate directly to classes missed while truant.
Chronic Absenteeism
When a student has an excessive number of absences, these absences negatively impact the student’s academic success. For this reason, a student who is absent 10% of a quarter, whether the absences are excused or unexcused, may be identified as chronically absent. Absences due to suspension or expulsion shall not be counted in the total number of absences considered for this purpose.
AEES will inform parents of students who are absent 10% or more of total school attendance.